System Settings

You're now familiar with the basics of ViCo. Now it's time to dive into personalizing the platform to make it truly yours. Remember, keeping it updated is key to maximizing its potential! Locating System Settings: It’s super easy – head over to the sidebar menu, take a little scroll downwards, and there it is, just above your profile picture.

Think of System Settings as your personal toolkit to shape ViCo just the way you like it. It’s intuitive and easy to navigate, let’s take a closer look at what each section offers:

🏨 INSTITUTIONAL INFORMATION

Your hotel’s digital footprint starts here. From its location to the smallest amenity, make sure your hotel’s profile is a mirror image of reality in the PWA.

🔐 ROOM MANAGEMENT

This section is dedicated to managing room specifics and their integrations. It’s a bit more technical, so ensure you understand the settings before making changes.

💼 ACCOUNTING

This is where we sync up with your PMS. It’s the backbone for setting up various items in the content section. Curious about what we’ve imported? Check it out here.

🧑‍💼 Staff

This is where you find a list of all system users and their roles. Got admin rights? You’ll be able to edit these too. Handy for keeping things running smoothly.

📱 PWA SETTINGS

Your guests’ window into your world. This is where you tailor how and what your guests see regarding your hotel and its offerings. Play around with images, menus, and more to create an inviting digital front for your guests.

Remember, each setting is a step towards perfecting your guests’ experience. So, dive in, explore, and make ViCo truly yours! 🚀🌟

✨ CONTENT: THE HEART OF YOUR VIRTUAL CONCIERGE!

This is where the magic unfolds. Your canvas for creativity. From room details to crafting those perfect message templates, everything content-related lives here. Dive in, experiment, and familiarize yourself with these tools. Make them engaging, your guests will thank you!

Ok! Lets dive deeper in some of the settings so. you can get the most out of ViCo!

Bookable items

From this section you can add, edit or delete whichever service you provide that needs reservations. For quick reference, here is where. you create and manage the bookable inventory that your guest will see.

To add a new service simply click on the Add button at the top right of your screen. Then complete all the general information, make sure you make it clear and atractive!

Finally, click on the settings tab. Here is where you set up the reservation capacity. Your guests will be able to book in slots. A slot is a predefined period during which an activity or service is scheduled to take place.

Lets explain it with an example so its easier. Lets say you have a indoor pool and SPA that can fit 10 people comfortably.

Lets go through each field so you can understand how to complete it.

To understand this

Message templates

As part of our commitment to streamline your operational efficiency and amplify guest satisfaction, we’ve integrated a powerful Message Templates feature into our platform. Let’s dive in!

Effortless Personalization: With our Dynamic Content system, you can automatically include personalized details such as the guest’s name, reservation details, and even their unique SmartLock PIN. It’s all about making the guest feel recognized and valued from the get-go.

Time-Saving Magic: Crafting individual responses can be a drain on your resources. Our templates allow you to respond swiftly and consistently, ensuring no guest query goes unanswered for long. You’ll have a suite of pre-written responses for common questions and requests that can be dispatched in a click.

Consistency is Key: Standardizing responses doesn’t just save time—it ensures every guest receives the same level of service and information. This uniformity in communication upholds your brand’s voice and leaves little room for error or miscommunication.

Always Engaged: Whether it’s a middle-of-the-night check-in or a special request, your guests will receive immediate and informative responses. This constant line of communication keeps guests engaged and informed, enhancing their overall experience with your establishment.

In short, our Message Templates are more than just a feature; they’re your new best friend in guest relations management. Save time, maintain consistency, and keep the conversation flowing, all while providing an unparalleled guest experience.

Step-by-Step Guide to Using ViCo’s Message Templates

Step 1: Access the Templates

• Navigate to the ‘Message Templates’ section in your ViCo system settings. This is your creative space to craft messages that will resonate with your guests.

Step 2: Craft Your Multilingual Template

• Hit the ‘Create’ button to begin shaping your new template. As you’re guided through the process, you’ll notice the option to switch languages—just click on the flag icon and choose the desired language from the dropdown menu. This feature ensures that your message resonates with guests from around the globe, offering them the warmth of your hospitality in their mother tongue. Whether it’s a welcoming greeting or a departure thank you note, make it universally accessible with our multilingual capabilities.

Step 3: Define the Template Name

• In the ‘Name’ field, enter a descriptive title for your template. Your guests won´t be able to see it, it´s a title for you to remember what the template is about.

Step 4: Personalize Your Message

• Write your message in the designated text box. Remember, this is where your brand’s voice shines. Keep it warm, welcoming, and helpful.

Step 5: Insert Dynamic Content

• Utilize the Dynamic Content options to personalize each message. Click on the placeholders like ‘Name’, ‘Entry Date’, ‘Smartlock PIN’, etc., and place them in your message. These will automatically pull in the relevant guest information when the template is used.

Step 6: Categorize Your Template

• Use the ‘Section’ dropdown to categorize your template (e.g., Check-In, Request, etc.). This keep your templates organized and easily accessible. Only the selected templates would be shown in each section.

Step 7: Save Your Template

• Once you’re happy with the message, hit ‘Save’. Your template is now ready to use and can be sent out to guests with all the personal touches, without the need to type out each message individually.

Step 8: Deploying Templates

• When a guest makes an inquiry, select the appropriate template from your library, review it and edit if necessary and send it out. The system will fill in the dynamic fields automatically with the guest’s specific information.

Step 9: Update As Needed

• Keep your messages fresh and relevant! You can come back to this section anytime to update existing templates or create new ones as your services evolve.

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